Training Administration Assistant - Training Department
Hours - 18.5 per week
Salary: Grade3 (SCP 6-8) £26,847 - £27,709 ‘pro rata’
Location: Training Centre, Oaklands Way, Easingwold, YO61 3FA
Closing Date: 13/11/2026 23:59
Join Our Training Team
We are looking for an organised, proactive and customer-focused Training Administration Assistant to provide vital reception and administrative support to our busy Training Department.
This is an excellent opportunity for someone who enjoys working in a varied role, balancing front-of-house responsibilities with a wide range of administrative duties. You will play an important part in supporting the delivery of training across the organisation and ensuring the smooth day-to-day operation of the Training Centre.
About the Role
Reporting to the Operational Training Administrator, you will provide administrative support across a range of training functions, including Training Delivery, Incident Command, Driver Training and Learning & Development.
Key duties include:
- Provide administration support to the Training Department including Training Delivery, Incident Command, Driver Training and Learning & Development.
- Undertake reception duties in respect of the Training Centre including telephone calls and dealing with incoming and outgoing mail, visitors and meeting and course attendees.
- Maintain Training Centre room bookings including refreshment facilities.
- Act as the liaison with the Facilities Management team.
- Assist in the production and maintenance of course materials and Resman.
- Assist in the maintenance of staff training records, record course outcomes, book training courses and process training payment claims.
- Take minutes of specific meetings, including discipline and grievance as identified by Training Centre Manager and / or Administration Manager.
- Organise and maintain filing (electronically and hard copy) as appropriate
- Administer departmental purchase order numbers and invoices
- Any other duties required to support the Training Department commensurate to the levels of responsibility and grade
What We're Looking For
We are seeking someone who:
✅ Has excellent communication skills, both written and verbal.
✅ Is confident working independently and managing their own workload.
✅ Works effectively with colleagues, stakeholders and visitors.
✅ Has good administrative and organisational skills with excellent attention to detail.
✅ Is experienced in using Microsoft Office applications and other IT systems.
✅ Can manage information accurately and maintain confidential records.
✅ Demonstrates a conscientious, proactive approach and consistently delivers high standards of work.
✅ Embraces diversity, works ethically and supports positive change.
Desirable
- Valid UK Driving Licence.
What You'll Bring
The successful candidate will be:
- Professional and approachable.
- Resilient and adaptable in a busy environment.
- A strong team player with a customer-focused mindset.
- Committed to continuous learning and improvement.
- Able to build positive working relationships across the organisation.
Your Application
NYFRS is an equal opportunity employer. We are committed to creating an inclusive and supportive working environment. If you require any reasonable adjustments during the recruitment process or within your role, please declare this within your online application. A member of our team will contact you prior to your interview to ensure appropriate support is in place.
Safer Recruitment
NYFRS is committed to safeguarding and promoting the welfare of children and vulnerable adults. Safeguarding is a core part of our recruitment process, and we expect all applicants to share this commitment. All successful candidates will undergo a thorough recruitment process and must obtain satisfactory pre-employment clearances before commencing employment, including satisfactory Vetting or DBS checks, references, and a medical assessment, including absence history. Adherence to our safeguarding policies and procedures is essential.
Ready to Apply?
As part of our selection process, we’ll assess your skills and experience against the requirements of the role. We therefore encourage you to take your time to tailor your application, ensuring your responses align with the job advert and role profile.
We look forward to receiving your online application!